Assistant Property Manager

Location: Portsoken House
Reports To: Team Leader

Main Duties and Responsibilities

• Assist in the day to day maintenance of a block or development
• Attend and minute client meetings including AGM's and Directors meetings, usually held in the evenings
• Oversee day to day, contracted and cyclical maintenance
• Manage electronic data and e-mails and ensure all client files are updated
• Deal with flat owners/tenants queries verbally and in written form
• Deal with on-site staff and related staff issues in the first instance and pass on to HR Department
• Issue service charge and ground rent application for payments
• Liaise with the credit control department to chase for arrears
• Assist in the production of budgets, including reserve funding for the forthcoming year
• Carry out regular site visits to ensure all buildings are in good order
• Circulate information to residents concerning management issues
• Ensure Health & Safety regulations are adhered to within one month of the audit being issued
• Log insurance claims and liaise with the insurance department to ensure the claims are completed
• Update the solicitors enquiry packs with new budgets and notices as soon as they are made available
• Prepare and sign off and obtain approval of the weekly invoice folder
• Deal with any other property issues that may arise within the team

Must have passed Part 1 IRPM exam or be in the process of studying for the next available intake.

To develop skills and build portfolio to be able to manage your own portfolio without direct supervision.

The above is a summary of routine duties and is not meant to be comprehensive. Additional ad-hoc duties will arise which will be considered to form a reasonable part of the role. The assistant property manager needs to remain responsive to the requirements of the business.

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• Full Job Description

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