Office Junior

Location: Portsoken House
Reports To: Office Manager

Duties include but not limited to:

• Collect all post trays from the departments at 9.00am daily.
• Ensure that all incoming post is opened, accurately sorted and passed to the relevant people as quickly and efficiently as possible.
• Ensure that all outgoing post is prepared for collection by the relevant time each day.
• Complete the Royal Mail online log of prepaid envelopes, including advanced post.
• Ensure that stationery supplies are well-maintained on each floor in Portsoken House and low supplies are identified to the Office Manager
• Ensure appropriate levels of boxes of paper are in place for communally used printers and copiers at 9.00am daily and check the copiers are filled to capacity at 9.00am and 2.00pm daily.
• Assist with the scanning and/or archiving of documentation as directed.
• Maintain and ensure archive stores are kept tidy with easy access for retrieval of boxes on request. Provide update on capacity and requirements for disposal in line with company disposal policy.
• Ensure the office and meeting rooms are kept tidy and reinstate rooms to agreed layout by working with reception as appropriate.
• Assist the Team Administrators as required with tasks such as mail merges, enveloping of large mail outs etc.
• Provide reception cover if required as a useful back up during holiday periods.
• Assist with any office moves and or relocations in conjunction with the IT department.
• Assist in the facilities management of the services within head offices and satellite offices as required.
• Carry out minor maintenance work such as repairs to furniture and fixtures and fittings.
• Carry out such other tasks as may be directed from time to time by the Office Manager.

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